Payroll Accounting Services | Ryans Accountants UK

Making the complex, simple

The task is made all the more difficult by the growing complexity of taxation and employment legislation as well as the accompanying regime of penalties for non-compliance.

Failure to run your payroll effectively can also lead to unhappy employees in the least and no employer wants that added worry.

Thankfully, we have a dedicated team of trained staff who can relieve you of this burden by providing a comprehensive and confidential payroll service, including:

Customised payslips
Administration of PAYE, national insurance, statutory sick pay, statutory maternity pay, etc
Completion of statutory forms, including year end tax returns, to issue to your employees and submit to HMRC
Summaries and analyses of staff costs
Administration of incentive schemes, bonuses, and ex-gratia and termination payments
Administration of pension schemes

Even if you have only a few employees, you will make savings by engaging us to administer your payroll.

Meet the team

Using well respected software

We work closely with the greatly respected and government recognised software provider, Sage. If you don’t already use Sage Payroll then please contact us on 01204 523263 to discuss the option and to see the software in action.

Why it’s important to make sure your data is accurate

HMRC state that over 80% of data quality problems are caused by holding incorrect information about an employee’s name, date of birth or National Insurance number.
Under PAYE Real Time Information (RTI), the information that you submit to HMRC every time you pay your employees is matched against records HMRC stores on their National Insurance and PAYE Service (NPS).

If the records you submit don’t match, you may trigger creating duplicate or inaccurate records which may result in incorrect tax calculations or HMRC compliance checks.

We can help you to make sure the information you hold about your employees is correct, so you can avoid any unnecessary stresses.

What information do I need to record?

To make sure you have the correct details for your employees, wherever possible check the information you need from an official source, such as:

HMRC or Department for Work and Pensions documentation
A passport
A birth certificate

The simple dos and don’ts

Employee name

FACT – There were over 500 submissions of employees called A.N Other submitted to HMRC!

DO – enter the employee’s full forename and surname.

DO – enter a double barrelled forename or surname in full.

DON’T – use truncated names, for example, if HMRC knows the employee as ‘Robert’ don’t use ‘Bob’.

DON’T – enter only the initial in either the Forename or Surname boxes.

Date of birth

FACT – There were over forty employees over 200 years of age submitted!

DO – enter the correct date of birth and ensure it’s in the format DD/MM/YYYY, for example 05/05/1985.

DON’T – enter a default date of birth, such as 01/01/1901, or make one up.

National Insurance number

FACT – There were 2,000 employee submissions with a National Insurance number of AB123456 and a further 1,000+ with AA111111

DO – only enter an employee’s correct National Insurance number.

DON’T – make up an employee’s National Insurance number.

If your employee doesn’t know their National Insurance number, encourage them to check any documentation they may have received from HMRC or the Department of Work and Pensions (DWP). If they still can’t locate it, they can download Form CA5403 from via http://www.hmrc.gov.uk/forms/ca5403.pdf, or they can phone the Registration

Helpline on 0845 915 7006.

If the employee has never been issued with a National Insurance number, they should phone Jobcentre Plus on 0845 600 0643.

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